Send automatic out of office replies from Outlook

Ooo option official website. Personalized notes - Customize your out of office message

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This way, anyone who sends you an email will receive an automatic response letting them know of your absence in the office. Outlook lets you create custom replies to be automatically sent to anyone who emails you.

Less There are two ways to send automatic out-of-office replies. The way you use depends on the type of email account you have.

You can also specify a custom date period during which the app should handle your emails for you. Launch the Outlook app on your computer.

Click on the option that reads Automatic Replies Out of Office.

Out of office or vacation reply

A box will appear on your screen letting you input information in various fields. Enable the box that says Send automatic replies at the top. Tick-mark the Only send during this time range box. If you want your reply to be only sent to those who are in your organization, click on the Inside My Organization tab.

Out of office message: Step by step

Otherwise, click on the other tab that says Outside My Organization. Type in the response you want to automatically send in the box given on your screen.

This feature is currently available if you're using Gmail through work, school, or other organization. Out of office or vacation reply If you'll be away from your Gmail account, like on a vacation or without access to the Internet, you can set up a vacation responder to automatically notify people that you won't be able to get back to them right away. When people send you a message, they'll receive an email response containing what you've written in your vacation auto reply. Want to get more out of Google apps at work or school?

You can use the formatting tools as well to format and change the style of your text. Outlook will now auto-send your predefined custom message to anyone who sends you an email during your specified date period.

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This usually includes using your Hotmail, Gmail, and such other email accounts with the Outlook app. The usual email compose window will open.

Here, you need to type in the email that you want Outlook to automatically send.

  1. Less Use automatic replies to tell people you won't be responding right away to their email messages.
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Click on the File tab at the top and select Save As. Enter a name for your out of office reply template and choose Outlook Template from the Save as type dropdown menu. Then click on Save.

Close the email compose window and select No when it asks if you want to save the changes. In the Email Rules tab, click on New Rule to create a new rule.

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Select Apply rule on messages I receive and hit Next. Select the received in a specific date span condition and click on its link in the large white box.

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Then hit OK followed by Next. Checkmark reply using a specific template and click on its link. Select the email template you created earlier, click on Open, and then hit Next.

Turn your vacation reply on or off

Optionally, apply any exceptions if you want and click on Next. Enter a name for your rule and click on Finish. Once you see your inbox, click on the settings icon at the top-right corner and then choose View all Outlook settings at the bottom. You want to find the option that says Automatic replies and click on it.

Several new options will appear on the right-hand side pane.

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First of ooo option official website, enable the option that says Turn on automatic replies. Checkmark the Send replies only during a time period box. Specify a date range in both Start time and End time boxes. This is when the app will send out your automatic replies.

Feel free to use the available formatting options.

Instructions for classic Outlook on the web

Optionally, enable Send replies only to contacts if you only want to auto-respond to your contacts. Finally, click on Save at the bottom to save your changes. Should ooo option official website ever want to turn off automatic replies, just uncheck the Automatic replies on option.

Would it be possible to forward my emails to somebody else only when I have Automatic Replies enabled? If so, can I also forward emails to my private address when the message was sent with high priority or from a specific colleague? Forward emails to somebody else When you want all messages to be forwarded when the OOF is enabled, leave all other options blank and only enable the Forward option. Type the address you want the message to be forwarded to or press the To… button to select an address from your Address Book.

Let us know if you use it and what your auto-reply message looks like in the comments below. Mahesh has been obsessed with technology since he got his first gadget a decade or so ago. Over the last few years, he's written a number of tech articles on various online publications including but not limited to MakeTechEasier and Android AppStorm.