Program for working on the Internet without attachments, Using Caution with Email Attachments | CISA
For example, you need to have Microsoft Project installed on your computer to view an attachment that was created in Microsoft Project. For this reason, it is best to attach a file format that can be read by anyone who receives your message.
For example, files in portable document format. Consider using PDFs for your email attachments, particularly when you are sending a message to an email distribution list or a large group.
Instructions for converting files to PDF files are provided below. In addition, keep in mind these best practices for sending email attachments: Consider including a link in your email message rather than an attachment If the information you would like to attach is available on a webpage, link to that webpage in the body of your email rather than attaching a file.
Anyone will be able to view the link using a web browser.
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Avoid sending large email attachments Users of any email service usually have a limit on the size of their email Inbox known at Pitt as an email quota. Sending large email attachments may cause some of your recipients to exceed their quotas. If a file is larger than several megabytes, you might want to compress it into a smaller file using a program like SecureZIP before attaching it.
Please note that some types of files, such as graphics files, are already compressed. There are two basic ways to create a PDF file.
- Actually the problem is usually not caused by the E-Mail software.
- Many times, important documents are sent via email as an attachment, rather than a link or as the text of an email itself.
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- While email attachments are a popular and convenient way to send documents, they are also a common source of viruses.
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Some free software programs for creating PDFs are also available. However, Pitt IT has not tested these tools and is not able to provide support for them.
After you have installed Adobe Acrobat Professional, open the file you want to convert using the program you used to create it and select the Print option. Select a location to save the PDF file and click Save.
Why can't I receive any e-mail attachments?
Attach the PDF file to your email message. Trouble opening a PDF file? If a PDF file does how and where to make money open automatically when you double click on it, you may need to set the file association.
Setting a file association tells your computer what program to use when opening a specific type of file. Select Adobe Reader from the list of programs, select the box next to Always use the selected program to open this kind of file, and click OK.